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Tasks & execution
- Create tasks
- Break tasks down
- Assign to AI employees
- Schedule employees
- Supervise progress
- Check results
- Follow up open items
- Auto-create next tasks
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Schedule & records
- Company calendar
- To-do list
- Work log
- Operations summary
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Reports & escalation
- Daily report
- Weekly report
- Business summary
- Escalate to the owner
Enterprise AI services
Services that put AI
inside the real work.
Xeromike provides an enterprise AI system plus an AI employee service that keeps expanding with your business. Not a handful of fixed features: start from one real business problem with one AI employee, then keep adding employees, capabilities, company data, workflows, customer channels, apps, integrations and automation — until you have your own AI work team.
- 15 application areas
- 11+ standard AI employees
- Public or private nodes
Service scope
Where AI employees
can already do the work
Every day a company produces work that can be digitalised, standardised, planned, executed and followed up automatically. These are the areas we deploy AI employees in most often — they are not the limit of the service.
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Business operations
Tasks, schedules, work logs, daily and weekly reports, coordination and escalation.
01 -
Customer service
WhatsApp, LINE, WeChat, WeCom, email and website enquiries — received, answered and followed up.
02 -
Sales & prospecting
Lead lists, customer analysis, first contact, follow-up, sales records and proposal preparation.
03 -
Marketing & brand
Campaign planning, product promotion, customer cases, brand content and marketing copy.
04 -
Social media
Facebook, Instagram and LinkedIn content, publishing, account care and audience replies.
05 -
Content operations
Articles, service pages, FAQs, help centre, company news and updates to existing content.
06 -
Design & visuals
Product images, ads, social visuals, website banners, brand assets and video content.
07 -
Documents & office
Read the source material, then build Word, PPT, Excel, quotes, proposals and reports.
08 -
Website & CMS
New pages, layout changes, navigation, header and footer, SEO and long-term upkeep.
09 -
Product management
Catalogue, descriptions, images, specs, categories, prices, publishing and unpublishing.
10 -
Enterprise email
Sort the inbox, extract key points, draft and send replies, and watch what is still unanswered.
11 -
Finance & records
Invoices, receipts, bills, receivables, payables, reconciliation and finance reports.
12 -
Human resources
Job posts, CV screening, candidate contact, interview scheduling and onboarding files.
13 -
Professional services
Specialist employees for accounting, tax, audit, legal, compliance and business consulting.
14 -
Your own industry
Real estate, e-commerce, cross-border trade, education, software, manufacturing, travel.
15
Every company is different. The real boundary is not a fixed service list — it is how much of your work you want AI to take on.
AI executive & autonomous operation
One AI employee is not a team.
Someone has to run it.
Once a company has several AI employees, the real question stops being “can AI finish a task?” and becomes “who manages these employees and their work?”. The AI executive plans, assigns, supervises and reports — and can wake itself up on a schedule instead of waiting for a message.
A working day with wake-up plans
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Morning check, then plan
- New customers added yesterday
- Leads that need follow-up
- Customer messages still unresolved
- Emails waiting for a reply
- Content scheduled for today
- Tasks left unfinished
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During the day dispatch
- Sales AI follows up the pipeline
- WhatsApp AI answers enquiries
- Email AI clears the inbox
- Document designer prepares proposals
- Social AI publishes the campaign
- Accounting AI records the day’s documents
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End of day check & report
- Which tasks are done and which are not
- What needs another follow-up
- Where something looks abnormal
- What needs the owner to decide
- Written into the work log and report
- People Goals, rules, budget, decisions Set the target and the boundaries, approve what matters.
- AI executive Plan, coordinate, supervise, report Turns a goal into tasks and keeps every employee moving.
- AI employees Do the actual work Service, sales, documents, mail, finance, website, CMS, social.
The owner stops managing every task and starts managing goals and results.
How work actually runs
End-to-end flows,
not single replies.
A real job usually crosses several steps — and often several AI employees. These are the flows we set up most often. Each one ends with a record, a follow-up or a result, not with a chat message that someone still has to act on.
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Customer service
7 steps · WhatsApp · LINE · WeChat · Email · Website
- 1A customer sends a message
- 2The AI answers immediately
- 3It works out what the customer needs
- 4It reads your product and service data
- 5It answers, quotes and clarifies
- 6It keeps following up and records the case
- 7A person takes the cases that need judgement
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Sales & prospecting
6 steps · LinkedIn · Email · Product data
- 1Find and organise the prospects
- 2Analyse the customer and the fit
- 3Make the first contact
- 4Keep the conversation and records moving
- 5Prepare the proposal with the document designer
- 6A person handles the closing conversation
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Email outreach
6 steps · contact list · templates · follow-up
- 1Build the prospect list
- 2Prepare the message and the templates
- 3Send the campaign in batches
- 4Customers reply into the same mailbox
- 5The AI reads the reply and the need
- 6Follow-up continues until it is won or closed
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Invoice capture & bookkeeping
6 steps · photo input · finance records
- 1Someone photographs an invoice or receipt
- 2The AI reads date, merchant, amount and currency
- 3It records the income or the expense
- 4It files the category and attaches the document
- 5Receivables and payables stay up to date
- 6Reconciliation and reports are ready to review
One request can cross several employees. Sales qualifies the need, the document designer builds the proposal, accounting prepares the numbers, email sends it, and the AI executive keeps following up — a multi-employee workflow, not a longer chat.
What you end up with
Not a set of features —
an AI work system.
Eight parts fit together so an AI employee is not a demo, but a colleague with a job, a workspace, company data, business systems and a channel to the customer.
- AI employees One role per job: service, sales, documents, mail, finance, website, CMS, social.
- Enterprise AI system Files, website, CMS, products, customers, mail, finance and tasks in one project environment.
- Company data Your products, services, customers, documents, work records and business rules.
- Business apps Somewhere the work actually happens — not only inside a chat window.
- System connections CRM, ERP, help desk, database, finance tools and third-party SaaS.
- Workflows Several steps and several employees, running as one continuous process.
- AI management An executive that plans, assigns, supervises and reports on the team.
- Proactive operation Wake-up plans that start work on a schedule or a business state, without being asked.
How it runs
Your models, your data,
your choice of node.
Companies differ on cost, models, data, infrastructure and control. So an AI employee can run on a public node or on a private one — and it can start working on a plan instead of waiting for someone to type a message.
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Public node
The fastest way to start
- Start quickly, without a project
- No infrastructure to maintain
- Runs on usage
- Standard models included
Best for a first employee or a small team.
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Most control
Your own environment
- Your own models
- Your own model keys
- Your own infrastructure
- More control over how it runs
- Company data stays where you put it
Best when data, models or compliance come first.
AI works on a plan, not only when asked
Task plans and wake-up mechanisms let an employee start on its own — checking, dispatching and reporting on a rhythm the company chooses.
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Every day
- Customer messages
- Sales leads to follow
- Unanswered email
- Website content
- Work log
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Every week
- Sales progress
- Operations report
- Content plan
- Finance records
- Open tasks
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Every month
- Business summary
- Business data
- Key customers
- Next month’s plan
Where to start
Start with the job that
wastes the most time.
Nobody needs twenty AI employees on day one. Pick one real business problem, put one employee on it, look at the result — then add the next role, and the next, until the team runs itself.
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STEP 01
Find the job
Ask one question: which work in this company loses the most time every single day?
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STEP 02
Deploy the first employee
One role, its data, its channel and its workflow — set up and actually running.
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STEP 03
Check the result
Look at the output, the response time and what the team stopped doing by hand.
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STEP 04
Extend the team
Add the second and third role, then let the AI executive coordinate them.
Common places to start
- Customer enquiries
- Sales follow-up
- Website maintenance
- Content
- Documents
- Finance
- Task management
One first. Then the second, then the third — and only then the AI executive.
Enterprise AI services
Let AI answer questions. Then let AI do the work. Then let AI manage the work.
Your days should hold fewer questions about who replied, who has not sent the mail, whether the website was updated or whether a task is finished — and more about goals, results and the decisions only you can make.
Get started Explore AI employees Talk to us
- AI executive
- Customer service
- Sales & prospecting
- Documents
- Finance
- Website & CMS
- Social media
Xeromike · Enterprise AI systems and AI employees · Public or private nodes